Board Meeting Minutes
Spokane Bicycle Club Board of Directors, February 1, 2010
Attendance: Officers Don Carlton, Barb Kehr, Barbara Hinzman; Board Members Sheila Gates-Ping, Mary Ann Bosky,Patty Williams, Joe Schretenthaler, Ken Absher; Former Officers Cyrus McLean, Sally Phillips, Steve Sauser; Former Board Members Jimmy Brown, Charlie Greenwood, Al Koscal, Webmaster Frank Ping, Club Members Jan Absher and Betty Ledlin, Membership Coordinator Ian Ledlin. Absent: Secretary Jennifer Calvert
- Don began the meeting saying he has been unable to find any documentation related to Club bylaws. He asks that anyone having the bylaws to please let him know.
- Rides VP Report: Barb said she was interested in creating a Saturday ride that was for riders wanting a ride longer than twenty miles, but slower than the current Saturday offering.
- Treasurer Report: Barbara Hinzman needs Jennifer to return to sign papers before she has access to the club account.
- Newsletter Editor Sheila said she needed the rides list to her by the 15th. A lengthy discussion followed about the cost and effectiveness of sending out a printed newsletter each month when it requires all the money collected in dues to pay for it. It was voted on and passed that we would continue to publish the Spoken-n-Word for the rest of this year. During this time we will work toward a smooth transition to electronic delivery next year at which time those wishing to receive the printed newsletter will pay an extra fee to cover the cost of printing and mailing the newsletter.
- Discussed was the frequency of board meetings. It was decided to continue with the once-a-month meetings for the time being.
- Don brought in a license plate frame with Spokane Bicycle Club printed on it. It was decided the frames would be offered for sale to club members. Mary Ann Bosky will oversee the sale of the license frames.
- Joe Schrententhaler will oversee the placing of SBC brochures in appropriate locations throughout the area. >
- The board authorized the spending of $25 for refreshment at general meetings at Mountain Gear and $15 for refreshments when the general meetings return to Riverview Retirement Community. The March general meeting will be held at Mountain View.
- John Rascoff will look into possible locations for 3-6 day SBC tours.
- Don suggested the possibility of creating a Mission Statement for the club. He asks that club members let the board know their thoughts on the subject.
- Barb and Garry Kehr will show their slides of riding in England at the March general meeting. There is a need for programs in April and May.
- Betty Ledlin suggested the need for a club historian to archive club records. She also recommended we offer weekend rides that will attract younger members.
The meeting adjourned shortly after 7 PM. Submitted by Barb Kehr
Spokane Bicycle Club Board meeting minutes 12/07/2009
The meeting was called to order at 6:01 PM.
Attendance: Sally Phillips, Steve Sauser, Jennifer Calvert, Cyrus McLean, (Officers), Charlie Greenwood, Jimmy Brown, Sheila Gates-Ping, (Board Members), Frank Ping (Webmaster)
Minutes of the November Board Meeting were approved as e-mailed.
Steve Sauser reported that between November 1 and November 30, the club received income of $242.03 (due to Garage sale proceeds of $127 and member dues received of $115) while incurring expenses of $564.96 a9Newsletter expenses of$453.28, Postage costs of $13.68 and Post Office Box rent of $98.00), resulting in a net decrease of $322.93. The club currently has assets of $7550. Any member may request a detailed financial report from Steve.
Jimmy Brown and Cyrus McLean reported that plans for the January meeting/banquet are moving forward in a timely fashion. However, there have been a very small number of responses regarding members desiring to attend the function; the board authorized sending postcards to members to remind them to let a board member know if they are planning to attend.
Cyrus circulated a letter of appreciation from the Centennial Trail Board, thanking the SBC for its recent contribution.
The board authorized the treasurer to pay for a bill from Runway for $120, which is for the hosting of our web site Dec/16/09 to Dec/15/10.
Cyrus encouraged each board member to contact club members who might be interested in becoming board members for next year.
The board authorized Sally to obtain awards to be presented at the January banquet; it was decided to give a special President’s award to Betty Ledlin, in honor of her special effort to start and maintain a new Wednesday Women’s ride.
The board authorized Steve to have 2000 tri-fold brochures printed. Sheila will send the file to Steve to facilitate getting the printing done.
The meeting was adjourned at 6:56 PM.
Respectfully submitted,
Jennifer Calvert, secretary